Simple Ways to Get More Done In Less Time
Have you ever found yourself saying “If there was just more time during the day.” Or, “If I could just have 8 days in the week instead of 7.” I am sure you have felt this way more then once in your life. So much to do with what seems so little time.
The interesting thing about time is that we are all given the same amount. From the President of the United States to a factory worker in Wisconsin, everyone is given the same amount of time. It’s how you spend that time that will make all the difference. What separates the good from the great can often be found in how they spend their time.
Here is a list of things you can do that can help you to maximize your time:
1. Do easy jobs while on the phone
If you’re on hold for a descent length of time find something productive to do. Sign papers, organize your desk, and check your e-mail. However you should never do this while talking with someone otherwise you will fall into the habit of not giving people your full attention.
2. Develop a plan for screening calls
Most calls are not urgent. They can be handled by someone else just as good as they can be handled by you. Try to develop a plan that will help you take the calls that only you can handle and leave the rest to someone you designate.
3. Establish a phone call return time
Try to establish a time when you return calls. Maybe it is one hour during the day that all your calls will be dealt with. If you do this you will need someone to screen your calls. Someone that understands what your policy is and can inform the caller when they could expect a call back.
4. Make a to do list
Don’t just do the things that are easy to get done or are more fun to do. Get the things done that you may not like to do but you know you have to.
5. Handle paperwork properly
Try to handle a piece of paper on your desk only once. Once you have read it, do what needs to be done and remove it from your work area. This will help you avoid papers piling up on your desk and it will help you prevent letting issues slip by without any response.
6. Use waiting time wisely
If you are going to be waiting in a lobby area or waiting room sometime during your day, be prepared to use that time wisely. Read, plan, study, review or write, but find something productive to do.
7. Isolate yourself
When you are working on a major project find a place where you can be alone, possibly a restaurant or coffee house. Any place where you can spend uninterrupted time working on the project at hand.
These are just a few VERY PRACTICAL ideas that will help you maximize your time. Try one of them out this week and see how it will help you get more done in less time.
Until next time,
QUOTE FOR THE WEEK
“Unless you try to do something beyond what you have already mastered,
you will never grow.”
Ronald E. Osborn